The Guide to Zero Injuries: Safety Manuals

The Guide to Zero Injuries: Safety Manuals

March 11, 2024

We often discuss with clients the importance of keeping their EMR (Experience Modification Factor) low.  The EMR reflects the previous claims experience of the organization.  One common trait of all organizations with low EMRs is that they have clear policies and procedures to guide workers on safety. These policies and procedures are contained in a Workplace Safety Manual.

When establishing a Safety Manual, one should include the following essential components:
  • Management's Commitment to Safety – The leader of the organization should have the ultimate responsibility for safety. They can delegate aspects but must stay involved and visible.
  • Safety goals – There should be stated goals, such as a reduction in injuries, zero injuries, a certain number of inspections, etc.
  • Employee Involvement – The DOL demands that employees have input in developing safety rules.
  • Safety Responsibilities – Responsibilities, such as training & inspections, should be assigned throughout the organization to supervisors, managers, and employees.
  • Training – Employees and managers must be trained in how to recognize and respond to hazards.
  • Hazard Reporting – The organization must set up a reliable procedure that enables employees to notify management of hazardous or non-compliant conditions.
  • Accident Investigation – Set up a system to investigate accidents that identify the root cause(s) and meaningful corrective action.
  • Inspections – Every safety program should outline how frequently, and who will perform facility inspections.
  • Trending and Review – Periodically, the organization should review past incidents, assess the safety program, and determine if the program adequately addresses the exposures.
  • Emergency Preparedness – Each organization should have written policies to educate staff on how to handle fire, natural disasters, power loss, and other types of emergencies.
While the effort to establish a safety manual may be tedious, it can have a lasting impact on safety, ultimately saving money and enhancing productivity.
If you have any questions about safety manuals, please contact Ray Sullivan.